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Privacy Policy

This Privacy Policy explains how TalentZilla (“TalentZilla”, “we”, “us”, or “our”) collects, uses, and protects information when you use our website and services.

Last Updated: March 2025
TalentZilla is a hiring and applicant tracking product owned and operated by Xcellence IT, with registered office at: 220, Multi Storied Building Complex, Near 21st Century Building, Singapuri Ni Wadi, Ring Road, Surat – 395002, Gujarat, India. By using TalentZilla, you agree to this Privacy Policy.

1. Who This Policy Covers

This Policy applies to:

  • Recruiters & HR Teams: Companies using TalentZilla to manage hiring.
  • Candidates: Individuals applying to roles via TalentZilla-connected channels (career pages, email, WhatsApp, etc.).
  • Visitors: Those browsing our website, joining our waitlist, or contacting us.

2. Information We Collect

2.1 Information you provide

  • Contact details: Name, email, phone number, company name, job title.
  • Account details: Login credentials and preferences.
  • Candidate data: Resumes/CVs, cover letters, LinkedIn profiles, portfolio links, work history, skills, and education.
  • Messages: Information sent through forms, email, or integrated channels.

2.2 Information collected automatically

We collect device and usage data (IP address, browser type, pages visited) and log data to improve performance. We use cookies to remember preferences; you can control these in your browser settings.

3. How We Use Information

We use information to provide TalentZilla services, including:

  • Operating AI-based analysis, candidate scoring, and communication workflows.
  • Helping recruiters evaluate and rank candidates.
  • Improving, maintaining, and securing our services.
  • Communicating product updates and support alerts.

We do not sell your personal information.

3.1 AI processing and automated scoring

TalentZilla uses AI models to rank candidates against roles. AI outputs support the hiring process, but final decisions remain with human recruiters.

4. Legal Basis (Where Required)

We rely on contract performance, legitimate interests (improving products, security), and consent for marketing activities. We comply with all applicable data protection laws.

5. How We Share Information

  • With hiring organizations: Candidate data is visible to the company they applied to.
  • With service providers: Trusted third parties supporting hosting, analytics, and storage.
  • For legal reasons: When required by law or to protect rights and safety.
  • In business transfers: During mergers or acquisitions, with continued data protection.

6. Data Retention

We retain data as long as needed for service delivery, legal requirements, or dispute resolution. Hiring organizations may set their own retention periods for candidate data.

7. Your Rights

Subject to law, you may request access, correction, or deletion of your data, or object to certain processing. Contact us to exercise these rights; we may verify your identity first.

8. Security

We use technical and organizational measures to protect personal information. No system is 100% secure; please protect your credentials and notify us of any leaks.

9. International Processing

Data may be processed in India or other countries by our trusted providers. By using TalentZilla, you consent to secure handling in line with this Policy.

10. Third-Party Links

Our links to third-party sites (like LinkedIn) have separate privacy practices. We encourage you to review their policies.

11. Changes to This Policy

We may update this Policy from time to time. Continued use of TalentZilla after updates counts as acceptance of the revised Policy.

12. Contact Us

Email: privacy@talentzilla.com

Address: Xcellence IT, 220, Multi Storied Building Complex, Near 21st Century Building, Singapuri Ni Wadi, Ring Road, Surat – 395002, Gujarat, India.